Accounts Payable Coordinator

POSITION SUMMARY: Perform the duties required to assure the efficient operation of the processing of accounts payable and check disbursement.  

Education: Associates Degree in Accounting; Business or related field preferred

Experience: Requires three (3) years' experience in accounts payable for a mid-size organization.    

Skills and Abilities

• Demonstrated ability to work effectively and professionally either as an individual or member of a team and relate effectively with staff on all levels.
• Demonstrated ability to communicate, both orally and in writing, in a clear and concise manner.
• Demonstrated ability to quickly learn new information, processes, and procedures.
• Good numeracy skills, attention to detail and accuracy.
• Demonstrated ability to determine priorities, meet deadlines, and organize work to meet objectives and identify and deal with problems in a timely and efficient manner.
• Ability to maintain confidentiality.
• Experience in the use of Microsoft Office suite of products.

Essential Functions

• Maintain a high level of customer service and provide consistent, timely and accurate delivery of accounts payable services.
• Contribute to the operation and integrity of the departmental accounts payable system and ensure accounts payable functions are delivered effectively and efficiently. 
• Invoices requiring authorization should be emailed to the person authorizing the payment. If not received within a business day, there should be follow-up with that person.
• Each calendar month should be closed at the time designated by the Controller and that month's outstanding Accounts Payable report should be sent to the Controller.
• Vendor statements must be reconciled with Affinia records to determine if any invoices have not been received and/or paid. Vendors should be contacted for copies of invoices not previously received.
• Manage all vendor inquiries related to paid/unpaid invoices.
• All expense reports should be examined for accuracy and to determine whether they comply with Affinia policies.
• Employee requests for reimbursement for professional dues, licenses, and CME courses should be approved by HR prior to processing.
• Run checks (when requested by Controller), match checks to documentation, and give to Controller. Ensure file is sent to bank.
• Assist various departments with coding issues.
• Provide support in training and providing guidance to accounting staff to optimize performance including assisting in monitoring workloads to ensure timely completion of accounts payable activities.
• Conduct regular reviews of policies and procedures to identify issues or provide improvements to current procedures and systems and continually review and update the process of accounts payment to ensure that it meets Auditor requirements and is achieved with maximum efficiency.
• Ensure payments are scheduled in accordance with discount and/or due dates and that Controller is apprised of any required payments in enough time that payments are made on a timely basis.
• Perform other duties as assigned.

Current Openings for Accounts Payable Coordinator Jobs at Affinia Healthcare